PBCA Contract Administrators

CA Partner

Completely automates the Section 8 Project based program.


Gilson Software Solutions CA Partner Module completely automates the Section 8 Project Based Program processes from retrieving and sending TRACS and Voucher files thru iMAX, automating and performing all IPBS calculations for the monthly invoice, and scheduling the MOR inspections and synchronizing to an iPad to perform the inspection.

TRACS Processing:

  • TRACS Auto Update automatically imports and exports TRACS and Voucher files based on user-defined preferences thru the HUD iMax System.  The system Auto Reminder function provides notification of certifications that have not been submitted timely and automatically sends to O/A Missing Certification Notices.  As files are Auto Updated the system verifies file accuracy and sends all discrepancies to O/A and Occupancy Specialists for review.
  • Occupancy Specialist Work Space is customizable to track the tasks that they are responsible and all tracking   Automatically integrates with IBPS Module task 6 & 7

IBPS Invoice Processing:

  • Provides the user with the capability to set-up each core task based on the CA’s user defined preferences including starts and stops associated with specific date processes.
  • Life threatening and Non-life threatening tasks are processed utilizing an IVR (Interactive Voice Response) module with the CA’s phone system.  The phone calls are immediately routed and recorded to the appropriate staff for immediate action and tracking and reported on the IBPS Invoice.
  • Rent adjustments are performed either by the O/A utilizing the Web Property Partner Module or by CA staff utilizing the similar rent computation workbook functionality.  The first step is to complete the Options Workbook to determine the type of rent adjustment.  The module includes a built-in reminder function that provides notice to O/A and CA staffs to ensure tasks are performed timely.
  • MOR and FHEO inspections are performed utilizing an iPad or iPhone and are wirelessly synchronized to the IBPS Invoice.

Performance Statistics:

The system produces monthly, quarterly and annual performance statistics associated with each task and staff associated with each task.

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